The Ultimate Virtual Meeting Policy
— To Set Expectations Upfront & Protect Your Time
This lawyer-drafted policy covers cancellations, no-shows, late arrivals, and last-minute reschedules — so you’re not losing time or money.
You shouldn’t have to chase down clients, sit around on ghosted Zoom calls, or lose billable time to endless rescheduling.
This Virtual Meeting Policy puts your boundaries in writing for any paid virtual calls & consultations booked online — so clients know exactly what to expect, what’s allowed, and when they’ll lose their spot (or their payment).
Use it to protect your time, enforce your policies, and keep your calendar running on your terms.
For just $99
🔥 Why You’ll Love This Virtual Meeting Policy Template 🔥
Tired of chasing down no-shows, explaining your boundaries over and over, or losing time you already got paid for?
This policy makes your expectations crystal clear — and keeps your schedule (and sanity) intact.
🕒 Covers No-Shows, Late Arrivals & Last-Minute Reschedules
Clients will know exactly what happens if they ghost, cancel late, or show up 18 minutes into a 30-minute call.
💸 Keeps Your Paid Time… Paid
Your time is money. This policy gives you legal backup to enforce forfeited sessions, late fees, and non-refundable bookings.
📅 Works With Any Online Booking Tool
Add it to Calendly, Acuity, HoneyBook, Paperbell, or any scheduler you use — it’s platform-agnostic and easy to embed.
📝 Customize in 30 Minutes or Less
Comes in editable .docx format with step-by-step instructions — no law degree required.
Ready to stop chasing down no-shows and protect your time like a pro?
This template has you covered.
📄 Want to See What It Looks Like Inside?
Want to make sure it’s what you need before you commit? Take a quick peek inside.
This short sample shows exactly what the Virtual Meeting Policy Template looks like in action — so you know what you're getting, no surprises.
(No opt-in. No fluff. Just a transparent preview so you can buy with confidence.)
✅ Ready to Lock It In?
Everything you need to protect your time and money is already waiting inside.
How to Use Your Virtual Meeting Policy
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Download Instantly
Right after purchase, you’ll receive a permanent download link with access to the latest version of the template and instructions — no expiration, no stress.
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Follow the Step-by-Step Guide
You’ll get clear instructions to help you choose the right terms for your virtual meetings.
✅ No guesswork, no confusing blanks — everything is explained in plain English.
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Copy + Paste
Just add the customized Virtual Meeting Policy to your booking tool, like your website, Calendly, Acuity, HoneyBook, Paperbell, or any scheduler.
What Others Are Saying About This Virtual Meeting Policy Template
Here’s what service providers & business owners are saying about this Virtual Meeting Policy Template:
“The IP and confidentiality clauses are GOLD. I finally feel protected when sharing strategies on calls.”
— Jordan, Business Consultant
“I added it to my Calendly. If clients don’t show up and want a refund, I can now just point to my policy.”
— Anonymous
“I feel so confident going into partnerships with brands and offering coaching calls because I know that I'm a fully legally supported thanks to these amazing contracts!"
— Becky Feigin, UGC Creator & Coach
✅ What Makes This Template So Effective
This isn’t just a cancellation policy — it’s a clear, professional document that protects your time, income, and boundaries on every single call.
🔒 Includes a Strong No-Refund Policy
Protects your right to keep your money if clients cancel, ghost, try to reschedule last-minute, or show up too late.
🔐 Protects Your Confidential Info & Methods
Comes with strong confidentiality and IP clauses — so your strategies, materials, and frameworks can’t be copied, shared, or reused.
🛡️ Includes Disclaimers That Limit Your Liability
You’re not responsible for what clients do with your advice — and this template makes that clear from the start.
🧠 Sets Clear Boundaries Without the Awkward Talks
No more tiptoeing around your policies — this document spells it out professionally, so you don’t have to keep repeating yourself.
⚖️ Written by a Lawyer Who Gets Online Business
This isn’t recycled corporate boilerplate. It’s short, smart, and tailored for coaches, consultants, and service-based entrepreneurs.
Who This Virtual Meeting Policy Is(n’t) For
✅ It’s for you if you offer paid virtual meetings or calls that clients book online, including 1-on-1 calls, coaching sessions, or consultations.
🚫 It’s not for you if:
You’re looking for a contract for a full coaching program (beyond one-off calls)
👉 Use the Coaching Contract insteadYou’re looking for a contract for consulting services (beyond one-off calls)
👉 Use a custom consulting agreement tailored to your consulting services
Benefits of All Templates
FAQ
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Be sure to save the link for future use so that you’ll always have access to future updates!
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