Virtual Meeting Policy

The Ultimate Virtual Meeting Policy
— To Set Expectations Upfront & Protect Your Time

This lawyer-drafted policy covers cancellations, no-shows, late arrivals, and last-minute reschedules — so you’re not losing time or money.

You shouldn’t have to chase down clients, sit around on ghosted Zoom calls, or lose billable time to endless rescheduling.

This Virtual Meeting Policy puts your boundaries in writing for any paid virtual calls & consultations booked online — so clients know exactly what to expect, what’s allowed, and when they’ll lose their spot (or their payment).

Use it to protect your time, enforce your policies, and keep your calendar running on your terms.

For just $99

🔁 Need more than just a virtual meeting policy? This template is also part of the Coach Contracts Bundle.

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    Peer-Reviewed

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    Use Globally

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    Easily Customizable

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    Lifetime Updates

🔥 Why You’ll Love This Virtual Meeting Policy Template 🔥

Tired of chasing down no-shows, explaining your boundaries over and over, or losing time you already got paid for?
This policy makes your expectations crystal clear — and keeps your schedule (and sanity) intact.

🕒 Covers No-Shows, Late Arrivals & Last-Minute Reschedules
Clients will know exactly what happens if they ghost, cancel late, or show up 18 minutes into a 30-minute call.

💸 Keeps Your Paid Time… Paid
Your time is money. This policy gives you legal backup to enforce forfeited sessions, late fees, and non-refundable bookings.

📅 Works With Any Online Booking Tool
Add it to Calendly, Acuity, HoneyBook, Paperbell, or any scheduler you use — it’s platform-agnostic and easy to embed.

📝 Customize in 30 Minutes or Less
Comes in editable .docx format with step-by-step instructions — no law degree required.

Virtual meeting policy template

Ready to stop chasing down no-shows and protect your time like a pro?
This template has you covered.

📄 Want to See What It Looks Like Inside?

Want to make sure it’s what you need before you commit? Take a quick peek inside.

This short sample shows exactly what the Virtual Meeting Policy Template looks like in action — so you know what you're getting, no surprises.

(No opt-in. No fluff. Just a transparent preview so you can buy with confidence.)

Virtual meeting policy sample

✅ Ready to Lock It In?
Everything you need to protect your time and money is already waiting inside.

💡 Also running group programs, offering private coaching, or selling digital products?
The Coach Contracts Bundle includes this policy — plus other essential contracts to protect your full coaching business.

How to Use Your Virtual Meeting Policy

  • Virtual meeting policy examples

    Download Instantly

    Right after purchase, you’ll receive a permanent download link with access to the latest version of the template and instructions — no expiration, no stress.

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    Follow the Step-by-Step Guide

    You’ll get clear instructions to help you choose the right terms for your virtual meetings.

    ✅ No guesswork, no confusing blanks — everything is explained in plain English.

  • Virtual meeting policy pdf

    Copy + Paste

    Just add the customized Virtual Meeting Policy to your booking tool, like your website, Calendly, Acuity, HoneyBook, Paperbell, or any scheduler.

What Others Are Saying About This Virtual Meeting Policy Template

Here’s what service providers & business owners are saying about this Virtual Meeting Policy Template:

“The IP and confidentiality clauses are GOLD. I finally feel protected when sharing strategies on calls.”

— Jordan, Business Consultant

“I added it to my Calendly. If clients don’t show up and want a refund, I can now just point to my policy.”

— Anonymous

“I feel so confident going into partnerships with brands and offering coaching calls because I know that I'm a fully legally supported thanks to these amazing contracts!"

— Becky Feigin, UGC Creator & Coach

✅ What Makes This Template So Effective

This isn’t just a cancellation policy — it’s a clear, professional document that protects your time, income, and boundaries on every single call.

🔒 Includes a Strong No-Refund Policy
Protects your right to keep your money if clients cancel, ghost, try to reschedule last-minute, or show up too late.

🔐 Protects Your Confidential Info & Methods
Comes with strong confidentiality and IP clauses — so your strategies, materials, and frameworks can’t be copied, shared, or reused.

🛡️ Includes Disclaimers That Limit Your Liability
You’re not responsible for what clients do with your advice — and this template makes that clear from the start.

🧠 Sets Clear Boundaries Without the Awkward Talks
No more tiptoeing around your policies — this document spells it out professionally, so you don’t have to keep repeating yourself.

⚖️ Written by a Lawyer Who Gets Online Business
This isn’t recycled corporate boilerplate. It’s short, smart, and tailored for coaches, consultants, and service-based entrepreneurs.

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Who This Virtual Meeting Policy Is(n’t) For

✅ It’s for you if you offer paid virtual meetings or calls that clients book online, including 1-on-1 calls, coaching sessions, or consultations.

🚫 It’s not for you if:

  • You’re looking for a contract for a full coaching program (beyond one-off calls)
    👉 Use the Coaching Contract instead

  • You’re looking for a contract for consulting services (beyond one-off calls)
    👉 Use a custom consulting agreement tailored to your consulting services

🔒 Want Full Legal Protection for Your Coaching Business?

This contract is part of the Coach Contracts Bundle — the complete legal toolkit for coaches offering one-off calls, 1:1 coaching programs, group programs, and more!

Why upgrade?
✅ Get this Virtual Meeting Policy for one-off coaching calls
✅ Add a 1-on-1 Coaching Agreement for longer client relationships
✅ Set clear rules for group coaching with the Group Coaching Agreement
✅ Implement terms for your website, online courses, and digital products
✅ Save up to 34% compared to buying everything separately

👉 Yes, Show Me the Bundle →

Virtual meeting policy template

Benefits of All Templates

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    Created by an international business lawyer and peer-reviewed by licensed lawyers in multiple countries — so you can confidently use your template worldwide.*

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    Tailored for Your Niche (Not Generic Legalese)

    Written specifically for (online) entrepreneurs & creators with alternatives for different business models & (sub)niches.

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    Customize with Confidence

    Step-by-step guidance and alternative clauses help you adapt each section to your offer, pricing, and policies — even if you’re not legally trained.

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    No $500 Lawyer Fees Needed

    Get high-quality, lawyer-crafted contracts at a fraction of the cost — because legal protection shouldn’t be out of reach.

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    Lifetime Free Updates

    Business evolving? Laws or platform rules changing? You’ll always have access to the latest version of your template — at no extra cost.

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    The templates have been reviewed by licensed lawyers in France, the UK, Florida, and New York, ensuring their enforceability across different jurisdictions, including common law countries like the US and UK, civil law countries like those in the EU, and pluralist systems like Canada.

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